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SharePoint Online Migration & Enterprise Portal

A leading supplier of systems and components to the US Automotive Industry

ABOUT CUSTOMER

A leading supplier of systems and components to the US Automotive Industry.

PROJECT SCOPE

  • Migrate the SharePoint environment for North America and Europe to SharePoint Online
  • Prepare migration strategy - initial and delta migration
  • Develop a new Enterprise Portal including a custom-built mega menu improving navigation throughout and differentiate corporate page from out-of-the-box SharePoint online solutions

PROBLEMS

  • The customer had intranet portals for North America and Europe deployed on Microsoft SharePoint Server 2013
  • The SharePoint servers for North America were hosted on-premises at their data center
  • The SharePoint servers for Europe were hosted on Virtual Machines on AWS Cloud

CHALLENGES

  • Existing Intranet Portal had lot of information, hard for users to locate files and information
  • Users had to connect to multiple internal applications, hard to locate and subscribe to the applications
  • Announcements were not personalized by region, division. News and Information not always relevant
  • Couldn’t conduct surveys, difficult to gather feedback
  • Searching documents and information was difficult
  • User adoption lacked because not user friendly
  • Lack of Governance and security model for information

SOLUTION

  • Conducted workshops for multiple teams, presented the Art of the Possible with Softura extending SharePoint
  • Sent survey to the active users to collect feed back
  • Developed home page with modern user interface
  • Integrated menu for all systems
  • Apps Subscription widget allows users to subscribe the application, personalized to Users
  • Personalized Announcements by User
  • Personalized Surveys by Users
  • Enhanced Search to provide friendly interface for SharePoint and O365

BENEFITS

  • Largest IT project: Successful execution of one of the largest IT Projects for the customer
  • Significant Cost Savings: Savings of $2K to $3K per month by phasing out of AWS
  • Modernized Enterprise Portal: Easy-to-use Modern User Interface with enhanced search
  • 290+ Site Collections : With thousands of sub-sites successfully migrated to the new environment
  • Better Navigation: Using Custom-built Mega Menu within the Portal
  • Increased Self-Customization: Easy customization of pages through web apps
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