Storing business-critical documents in fileservers or distributed across different applications and storage exposes your organization to the following risks
Unregulated access to sensitive documents leads to breach of confidentiality.
Inability to implement rules-based user access management to ensure information security
Unauthorized changes to documents that could affect reliability - absence of due process like check in, check out and audit trail (with user details, date and time stamps)
Complaints from authorized users that they are not able to search and find whole documents or components within a structured document.
Longer time taken to retrieve pertinent documents leading to delayed responses to stakeholders.
Lack of technology that allows authorized users to scan codes and access relevant documents on their mobile device from anywhere including shop floor and warehouses.
Enterprise Document Hub is an AI-powered Document Management System on the cloud that provides a secure, convenient and easily accessible repository for your business documents.
Built on the foundation of Office 365 and SharePoint, Enterprise Document Hub provides a central portal for all business documents with a personalized user interface and a dashboard for data visualization.
Your business documents can be accessed on any device through a web browser after logging in securely
Hosted on Microsoft Azure Cloud, Enterprise Document Hub is integrated with Azure Active Directory for user identity and access management. Access to documents and categories are based on user roles and assigned permissions.
The built-in search engine uses customized Machine Learning and Natural Language Processing models and automatic indexing to dramatically reduce the time taken for retrieving a document.
Users can add context to any document that will facilitate easy retrieval even if a user does not know the full or part of the file name. Faceted search is another UI functionality that complements text-based search within Enterprise Document Hub.
Intuitive Custom Interface
Customized User Interface
Uses Office 365 SharePoint Online API & Smart Search
Integrated with Active Directory
Supports Multi-Lingual documents
Handled Several Tbs Of Data And Several Hundred Thousand Documents
Automatic Classification Of Documents Through Natural Language Processing.
Access Control at a granular level and group level – integrated with Active Directory
Advanced Elastic Search Capability based on Metadata
Ability to Follow/Subscribe Changes to the Document
Ability to Share/Download
Ability to Check-out and Check-in Office mode
Ability to View usage and statistics in a dashboard
Intuitive Custom Interface
SharePoint Online API Connector
Active Directory Integration
Role/Claim – Administration
Hierarchy Organization Structure
Aspect Oriented Search
Search Results Listing
Ability to view the documents inside the browser (PDF, Word, HTML, Excel)
Document Collaboration –What’s New, Subscribe, Download, Share etc.
Configuration & Customization
Look and Feel - Stylesheet, Colors, Theme
Taxonomy for target use case; Map Document Type & Meta Data Advanced Elastic Search Capability based on Metadata
Document Upload – Customization
Customize Organization Structure & Map Claims
Setting up and Integration with Workflow systems
The scope for this engagement is to setup the Enterprise Document Hub for Clients with the following set of activities involved:
Work with the key stakeholders to identify the set of documents from Purchasing, Finance, IT and any other group as suggested.
Apply the meta-data to the documents identified and setup Enterprise Document Hub that will allow Search and Filter capability based on the entire meta-data. Scope
Prepare the inventory of the documents and work with the stakeholders to add/cleanup meta-data for improving the search relevancy. Wherever required, automation will be employed with cognitive search within the content to add the meta-data.
The solution will have Active Directory integration and the Administration interface will be available to create Roles and Permissions for document access by Document Type.
Setup the capability to download the document and subscribe to any changes to a document and view the changed documents (What’s New)
Setup the Document Upload interface with the right permission and Meta-Data.
Customize the look and feel of the Enterprise Document Hub Search and Search Results page to match the clients’ theme.
Support 2 weeks of User Acceptance Testing and Bug Fixes.
Documents stored in legacy application and at different fileservers of company and distributors.
Manual classification of documents which is limited and error-prone.
Poor indexing that did not capture all meta data associated with a document.
Lack of a universal search that in turn increased the time taken to find and retrieve a document –search in multiple places.
No access control –lack of permission management for users to access documents.
Impossible to enforce confidentiality, integrity and availability.
Enterprise Document Hub Is A Single Source Of Truth – A Central Repository Accessible From Any Device Through A Web Browser.
Store User Manuals, Sales Policies, Pricing Manuals, Training Documents, Parts Books And Operation Manuals – Enable Employees, Dealers And Customers To Look-Up And Access Documents For Which They Have The Requisite Permission.
Secure Storage Of All Business-Critical Documents. Microsoft Azure Active Directory Integration For Identity And Access Management.
Get Manufacturing, Engineering, Machine And Service-Related Data, All In Single System.
Ability To Scan Code On Machine On The Shop Floor To Extract Relevant Info From Within The User Manual.
Customized user interface and dashboard for data visualization
Audit trail, check-in and check-out facilities.
Role-based access to documents – users will be able to view documents based on permissions assigned to them.
Advanced indexing and automatic classification of documents based on context and metadata.
AI-powered search engine that leverages Machine Learning to fetch the right document
Subscribe to document type and categories and get notified of any changes or addition.
Difficulty in tracking files related to PARTS
Related files reside in multiple data stores such as Product Lifecycle Management System (PLM) and Enterprise Resource Planning System (ERP).
Absence of common search functionality to trace documents based on part number.
“LIFE OF A PART” solution to provide visibility to all the files related to a specific part and associated unique part number.
Custom UI for program management.
APIs to connect PLM and ERP Systems and fetch files such as Engineering Drawings from PLM, Manufacturing Data from ERP. The files reside in PLM and ERP but search and retrieval through our solution that uses SharePoint as the data source.
Ability to conduct market forecast studies based on actual line data.
Single source of truth for all information related to a Store Keeping Unit (SKU) or a Part Number.
Quote Management from within “Life of a Part” solution.
We will serve our clients with the utmost respect for human values
What we commit to, we will deliver with honesty, fairness, reliability and uprightness.
We will consistently offer novel and superior solutions to satisfy the needs of our clients.
We will deliver higher value through continuous improvement in quality, cost and speed.