Enterprise Document Hub

Take Charge of Your Digital Content
Capture, centralize, collaborate and control all your business-critical documents from a single repository with Softura’s Enterprise Document Hub.
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Your Challenge
Documents are at the heart of most business processes. As pioneers of robust document management solutions, we understand that storing these documents in fileservers or having them distributed across different applications exposes your organization to the following risks:

Confidentiality

In the absence of a DMS, you may face the risk of unauthorized changes to your documents. It could further limit authorized users from searching and retrieving whole or parts of a document. Additionally, it could also result in loss of traceability due to absence of processes like check-in, check-out and audit trail.

Integrity

Lack of due processes, procedures or regulations towards access management could result in unregulated access to sensitive information, which in turn would lead to breach of confidentiality. Your information security could get compromised due to the inability to implement rules based user access management.

Availability

In the absence of smart search and retrieval mechanisms, the time taken to locate documents could get longer. This may in turn lead to delayed responses to the stakeholders involved. Anywhere anytime access to documents from mobile devices could become practically impossible.

Our Solutions

Manage your documents, ease your workload and streamline your processes with Softura’s Enterprise Document Hub – an AI-powered document management solution on the cloud that provides a secure, convenient, and easily accessible repository for all your business documents. Its unique, user-friendly interface enables you to take control of your digital assets!

Centralized Repository

Built on the foundation of Office 365 and SharePoint, Enterprise Document Hub provides a central portal for all business documents. Featured with a personalized user interface and a dashboard for data visualization, the document hub brings improved efficiency to your business processes.

Assured Security

Hosted on Microsoft Azure Cloud, Enterprise Document Hub is integrated with Azure Active Directory for user identity and access management. This means, you can not only define which users can access what documents but can also decide the kind of actions that they can perform.

Improved Availability

Our cloud-based solution ensures that the files or documents are readily available to you, right when you need them, wherever you are. Your business documents can now be accessed on any device, across all operating platforms, through any web browser after logging in securely.

AI-Powered Accessibility

The built-in search engine uses customized Machine Learning and Natural Language Processing (NLP) models and automatic indexing to dramatically hasten the document retrieval process. You can now add relevant context to documents to facilitate easy retrievals even when you are unaware of the file names.

Softura Experience : Amazing Features

A document management system that is feature-rich, intuitive, flexible, and user-friendly and is loaded with features over and above the conventional DMS. Our solution harnesses the power of Office 365 SharePoint Online and is designed to handle several TBs of data and several hundred thousands of documents.

Intuitive Custom Interface
Customized user interface to provide rich user experience
Enabled with Office 365 SharePoint Online API & Smart search
Integrated with Active Directory for identity & access management
Extended support for multilingual documents to enable localization
Aspect-oriented search for quick search and retrieval
Automatic Classification
Automatic document classification using NLP
Streamlined access control at granular and group levels
Accelerated search and retrieval using relevant document contexts
Advanced elastic search capability based on metadata
Useful provision for document rating
Simplified Collaboration
Follow/subscribe changes to documents, share downloads
Check-out and check-in using the Office Mode
Create customized workflows (Power Apps/Microsoft Flow)
Locate documents easily with aspect-oriented search
View usage and statistics in a dashboard
Softura Advantage: Right Document Management

When you subscribe to our Enterprise Document Hub, you don’t just get a robust DMS. You get a holistic solution that will solve almost all of your document management woes.

Out-Of-The-Box Capabilities
  • SharePoint Online API Connector
  • Active Directory Integration
  • Role/Claim
  • Hierarchical organization structure
  • Aspect-oriented search
  • Search results listing
  • Ability to view the documents inside browser (PDF, Word, HTML, Excel
  • Document collaboration – What’s New, Subscribe, Download, Share etc.
Tailor-Made Solution
  • Custom look and feel - stylesheet, colors, theme
  • Unique taxonomy for target use case
  • Map document type & metadata advanced elastic search capability based on metadata
  • Tailored document upload functionality
  • Custom organization structure & map claims
  • Seamless integration with workflow systems
Never Miss
a Document Again!

Discover the incredible features of Enterprise Document Hub - The single source of truth for all your business documents!

Schedule a Demo
Softura Approach: Simpler, Smarter

Softura is renowned for a systematic and methodical approach to problem-solving. Our solutions are woven around well-defined, tried, and tested methodologies and procedures so that we cover all aspects of the solution before implementing the same for your enterprise.

01

Discover Stakeholder Requirements

Work with the key stakeholders to identify the set of business-critical documents from across several departments such as purchasing, finance, IT, or any other group as required.
02

Set Context for Cognitive Search

Prepare the inventory of documents and collaborate with the stakeholders to add/cleanup meta-data for improving the search relevancy. Employ automation with cognitive search within the content to add the meta-data wherever required.
03

Enable Search Engine Capability

Apply the meta-data to the documents identified and setup Enterprise Document Hub that will allow Search and Filter capability based on the entire meta-data.
04

Plan Identity and Access Management

The solution will have Active Directory integration, and the administration interface will be available to create roles and permissions for document access by Document Type.
05

Enable Real-Time Notifications

Setup the capability to download the document and subscribe to any changes to a document and view the changed documents (What’s New)
06

Customize Themes & UI

Customize the look and feel and style of the Enterprise Document Hub Search and Search Results page to match your brand theme
07

Facilitate Permissions-Based Upload

Setup the document upload interface with the right permission and metadata
08

Provide Pre & Post-Production Support

Support 2 weeks of User Acceptance Testing and Bug Fixes.

The Softura Approach

Simpler the Approach; Smarter the System

Softura is renowned for a systematic and methodical approach to problem-solving. Our solutions are woven around well-defined, tried, and tested methodologies and procedures so that we cover all aspects of the solution before implementing the same for your enterprise.

01

Discover Stakeholder Requirements

Work with the key stakeholders to identify the set of business-critical documents from across several departments such as purchasing, finance, IT, or any other group as required.
02

Set Context for Cognitive Search

Prepare the inventory of documents and collaborate with the stakeholders to add/cleanup meta-data for improving the search relevancy. Employ automation with cognitive search within the content to add the meta-data wherever required.
03

Enable Search Engine Capability

Apply the meta-data to the documents identified and setup Enterprise Document Hub that will allow Search and Filter capability based on the entire meta-data.
04

Plan Identity and Access Management

The solution will have Active Directory integration, and the administration interface will be available to create roles and permissions for document access by Document Type.
05

Enable Real-Time Notifications

Setup the capability to download the document and subscribe to any changes to a document and view the changed documents (What’s New)
06

Customize Themes & UI

Customize the look and feel and style of the Enterprise Document Hub Search and Search Results page to match your brand theme
07

Facilitate Permissions-Based Upload

Setup the document upload interface with the right permission and metadata
08

Provide Pre & Post-Production Support

Support 2 weeks of User Acceptance Testing and Bug Fixes.

Case Study

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