(248) 859-4987

Proven Process for Outsourcing Software Development

Outsourcing software development is a great way to cut costs, find talented people around the world, or quickly grow your team. So, it's important to use the right technique to avoid common mistakes and get the most out of this approach.

In this blog, "6-Step Proven Process for Outsourcing Software Development," we explain how to get the most out of outsourcing for your business.

If you’re looking forward to making your custom software development projects successful with outsourcing, this is where you start.

Step 1: Defining Your Project Requirements

The Importance of Clear Project Objectives and Deliverables 

A project's guiding light is its clear set of goals and results, which guide every step, decision, and action. They help make sure that the work of the project team is in line with the strategic goals of the business. This way, the result not only meets but also exceeds expectations. In addition, they give a standard against which the project's success can be judged, making the review process clear for everyone concerned.

The goals and outcomes for your project must be SMART, which stands for Specific, Measurable, Achievable, Relevant, and Time-bound. This factor makes sure that your project has a clear goal and can be finished within the budget and time frame that has been set.

How to Document and Communicate Your Requirements Effectively 

Documenting and communicating your project requirements effectively is a skill that bridges the gap between vision and reality. Here’s how you can achieve it:

Create a Project Brief: To begin, write a project brief that includes the business needs, goals, scope, outputs, deadlines, budget, and any limitations. During the whole project lifecycle, this document will be used as a guide.

Use Clear and Concise Language: Stay away from buzzwords and other words that are hard to understand. The goal is for everyone involved in the project, from clients to the development team, to have a clear idea of what needs to be done.

Incorporate Visuals: Diagrams, flowcharts, and wireframes can help you see what the project needs, which makes them easier to understand and remember.

Use Collaborative Tools: Use project management and teamwork tools that let you share information, get feedback, and talk to each other in real time. In this way, the project needs can be seen by everyone and can be changed as the project progresses.

Regular Check-ins and Updates: Set up regular meetings to talk about how the project is going in relation to its goals and results. This not only keeps the project on track, but it also lets the standards be changed quickly if they need to be.

Feedback Loops: Set up a way for all parties to give feedback and have it considered. It will help to make the project standards clearer and make sure that the result meets the wants and demands of the users. Now that you have understood how to frame the documentation, the next step is to find a reliable software development outsourcing partner. There are numerous companies in the market that undertake software development project requirements but only a few reliable companies can get it right the first time.

Here’s how to find one.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Step 2: How to Choose the Right Software Development Outsourcing Partner?

Here’s a list of questions to evaluate software development outsourcing partners:

Technical Expertise:

  • Do you have experience developing similar projects in our industry (e.g., healthcare, finance, etc.)?
  • Are you proficient in the technologies we require (e.g., specific programming languages, frameworks, tools)? · What is the composition of your dedicated development team (e.g., experience levels, certifications)?
  • Do you follow an agile or traditional development methodology?

Communication & Collaboration:

  • How do you approach communication with clients (e.g., frequency, channels)?
  • Can you share examples of successful collaborations with clients from different cultural backgrounds?
  • Do you have team members working within our preferred time zone for efficient communication?

Security & Legal:

  • What data security practices do you have in place (e.g., certifications, policies)?
  • How do you handle intellectual property ownership for client projects?
  • Can you provide a sample contract for review by our legal team?

Additional Factors:

  • What is your pricing model for our project?
  • Can you scale your team to meet our changing needs?
  • Can you provide client references that we can contact?

Bonus Questions:

  • Are you open to conducting a pilot project to demonstrate your capabilities?
  • What differentiates your company from other outsourcing partners?
  • What are your company's values and how do they impact your client relationships?

After finding a reliable partner, it’s about time you drafted an on-point software outsourcing agreement to get started with your project.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Step 3: Software Outsourcing Agreement

For business leaders, understanding the key elements of a software development agreement ensures the onset of a hassle-free software development process.

Key Elements of a Software Outsourcing Agreement

The following important elements should be included in a detailed software development agreement:

Scope of Work (SOW):

This part lists the project's goals, outputs, deadlines, and due dates. To keep the project idea from going vague, and to make sure everyone knows what is expected, it should be very detailed.

Payment Terms and Schedules:

Lay out the payment plan, including any up-front payments, payments based on reaching goals, and fines for late delivery. Clear terms help keep finances open and encourage deliveries that are on time and of good quality.

Intellectual Property (IP) Rights:

This is one of the most important parts of the contract. It should say who owns the code, designs, and any other intellectual property made during the project. Ensure you possess all the IP rights during and after the completion of the project.

Confidentiality and Non-Disclosure:

Include confidentiality clauses to protect your private information. Make sure the outsourcing partner promises not to tell anyone else about your project or business that could be used against you.

Quality and Performance Guarantees:

Make clear the quality standards and performance goals that the software must meet, as well as the ways that it will be tested. Include plans for maintenance and bug fixes for a certain amount of time after release.

Termination Clauses:

List the reasons why either party can end the contract, such as contract breach, missing deadlines, or running out of money. It should also say how long you have to give notice and any final payment terms.

Dispute Resolution:

Explain how disagreements will be settled, such as through arbitration, mediation, or court action, and name the place where these disagreements will be settled.

By focusing on these key elements, you can craft a software application development agreement that safeguards your interests and lays the groundwork for a successful project outcome.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Step 4: Tools and Practices to Set a Communication Framework

For business leaders venturing into outsourcing, before commencing the project, understanding the role of communication is crucial. It can foster a symbiotic relationship with your outsourcing partner, characterized by transparency, trust, and mutual respect. This understanding is critical to the project's success.

Here are some tools and best practices to ensure the communication framework is rightfully set.

Use of Project Management and Collaboration Platforms:

Asana, Jira, and Slack are just a few of the tools that can make working together and communicating a lot better. Making sure everyone is on the same page, they offer a single location for assigning tasks, keeping track of progress, sharing documents, and chatting in real time.

Establishing Regular Check-ins:

Depending on the needs of the project, hold meetings every day or every week. To make these meetings more personal and useful, use videoconferencing tools like Zoom or Microsoft Teams to run them.

Clear Documentation:

Make sure that all conversations, choices, and modifications are properly recorded. This includes meeting minutes, reports on the project, and changes that were agreed upon. Documentation helps keep things running smoothly by giving people a place to start.

Cultural Sensitivity Training:

Because software outsourcing is done all over the world, it is important to understand and accept differences in culture. Giving your team training in cultural awareness can help them communicate and get along better with each other.

Feedback Mechanisms:

Set up an organized way for both sides to give feedback that lets them voice concerns, suggest changes, and celebrate wins. This encourages an attitude of always getting better and making changes.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Step 5: Monitoring Progress and Quality with the Right Tools and Techniques

Tool Stack:

Project Management Software:

Asana, Trello, and Jira are examples of tools that can be used to give tasks, keep track of progress, and work together. They are necessary to make sure that everyone is on the same page about the project's goals and due dates.

Version Control Systems:

Tools like Git help keep track of and handle changes to a project's coding. This makes it easier for coders to work together and protects the project's coding history.

Continuous Integration/Continuous Deployment (CI/CD) Pipelines:

By automating the build, test, and release processes, you can be sure that changes to the code will be quickly and reliably added to the main project, which helps keep quality high.

Communication Platforms:

Slack, Microsoft Teams, and Zoom are must-haves for daily chats, virtual meetings, and keeping the human touch in remote work.


Regular Status Updates:

Make it a habit to give daily or weekly status updates to keep everyone in the loop and deal with problems before they happen.

Performance Metrics and KPIs:

Set clear KPIs for project goals, code quality, and team efficiency. Use these measures to keep track of your success and find places where you can do better.

Quality Assurance (QA) Processes:

Set up strict quality assurance (QA) procedures, such as code reviews, automatic testing, and user acceptance testing (UAT), to make sure the product meets the agreed-upon standards.

Risk Management:

Find, evaluate, and deal with dangers all the way through the lifetime of a project. Using a risk management plan can help reduce the number of problems that could go wrong and stop the project.

Feedback Loops:

Set up ways for everyone, including end users, to give regular feedback. This feedback is very helpful for making the project better all the time and making sure it stays in line with business goals and user wants.

You can handle the challenges of handling remote software development projects well if you use these strategies, tools, and methods as part of your project management process. This guarantees that both your project will be delivered on time and that the quality of the end result meets or exceeds your expectations.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Step 6: Approaches to Testing and Validating the Final Software

1. Manual Testing:

This type of testing is done by real people, not by using automatic tools. It works really well for experimental testing, user testing, and ad hoc testing, where instincts and experience are very important.

2. Automated Testing:

This method uses special software to run test cases that have already been written. It works well for bug testing, speed testing, and other jobs that need to be done over and over again. It saves a lot of time and effort during testing.

3. Unit Testing:

This type of testing looks at the smallest parts of an app, like functions or methods. Unit tests are usually done by developers to make sure that each part works correctly when taken apart.

4. Integration Testing:

Once unit testing is done, different parts or services are put through integration tests to make sure they work together correctly.

5. System Testing:

This part checks the whole software package to make sure it meets all the needs and standards.

6. User Acceptance Testing (UAT):

This is the last stage of testing, where real people who will be using the software try it in the real world to make sure it meets their wants and expectations.

7. Continuous Integration/Continuous Deployment (CI/CD):

Adding testing to the CI/CD workflow makes sure that all changes to the code are checked immediately, which speeds up and improves the reliability of the development process.

8. Performance and Load Testing:

These tests evaluate how the application performs under expected and peak load conditions, ensuring it remains responsive and stable.

9. Security Testing:

This checks the software for bugs that could allow hackers to get in and steal data or cause other security problems.

10. Compliance Testing:

This makes sure that the software follows all the rules and laws. This is very important in fields like healthcare and finance.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

Softura – Software Outsourcing Company in the USA

With a history spanning more than 25 years, Softura is the leader in delivering outsourcing software development services in the United States. As a Microsoft Certified Gold Partner, we bring a wealth of knowledge that helps us get results to every job.

Our offshore software development team of more than 450 engineers is committed to using Agile methods, which make sure that the development process is flexible and adaptable.

Key Highlights of Softura:

  • Expedited delivery paired with optimal quality through comprehensive QA across the project's lifecycle.
  • Cutting-edge solutions leveraging microservices and container-based architectures.
  • Optimal blend of local insight and global talent with our onshore/offshore model.
  • Customizable solutions precisely designed to meet your unique requirements.
  • Agile methodology in action with biweekly sprints led by experienced Scrum Masters.

Schedule a complimentary consultation today and receive a custom software development plan designed to cater to your business's specific needs.

"Our integration with the Google Nest smart thermostats through Aidoo Pro represents an unprecedented leap forward for our industry."

 - Antonio Mediato, founder and CEO of Airzone.

© 2024 Softura - All Rights Reserved
crossmenu linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram